Administrative
| Form | Description | Deadline |
|---|---|---|
| Participation Waiver | Form required by club members containing the participation waiver, emergency contact form, and conduct agreement. | Prior to Participation |
| Inventory Report | Form used to record and inventory club equipment purchased with University funds or donations which are FGCU property. Complete the template and submit through Eagle Link. | April 12, 2026 |
Coach, Instructor & Volunteer
| Form | Description | Deadline |
|---|---|---|
| Coach, Instructor, & Volunteer Agreement | Agreement form for non-FGCU affiliated coaches, instructors, or volunteers. | Prior to Participation |
| Coach, Instructor, & Volunteer Guide | Contains summary of Sport Club policies and guidelines for coaches, instructors, or volunteers. | Prior to Participation |
Guides & Manuals
| Form | Description | Deadline |
|---|---|---|
| Sport Club Manual | Contains policies and guidelines to be followed by all clubs currently affiliated or those requesting to be affiliated with the FGCU. | None |
| Officer Training Guide | Contains presentation summarizing Officer Training. Mandatory Officers must attend training with the Sport Program Staff. | None |
| SCORE System | Contains summary of the SCORE System and requirements associated with the tier levels. | None |
Risk Management
| Form | Description | DEADLINE |
|---|---|---|
| CPR & First Aid Certification Submission | Form to submit documentation of club member’s Standard First Aid and Adult CPR/AED certification. | Prior to Participation |
| Accident Report | Form to be completed in the event of a medical-jury. Advise to discontinue participation and seek medical treatment from a professional | Within 1 Day of Occurrence |
| Incident Report | Form to be completed in the event of a misconduct incident. | Within 1 Day of Occurrence |
| Concussion Protocol | Guide should a participant have a suspected concussion. | Day of Occurrence |
| Risk Levels | Guide summarizing club risk levels and requirements associated with the risk levels. | None |
Travel
| Form | DESCRIPTION | DEADLINE |
|---|---|---|
| Travel Form | Form required prior to travel summarizing details of club trip. | 5 Business Days Prior to Travel |
Events & Reservations
| Form | DESCRIPTION | DEADLINE |
|---|---|---|
| Event Attendance Form | Form used to receive credit for SC Event Attendance and Attending other Campus Events (University Recreation & Wellness, Hazing Prevention, Homecoming, and Prevention & Wellness) | Within 5 Days of Occurrence |
| Event Hosting Form | Form required prior to hosting an event and used to advertise event on Eagle Link. Event submissions can be managed on the club's Eagle Link page. | 5 Business Days Prior to Event |
| Reservation Request | Form used to request space at a University Recreation & Wellness facility for an event or practice. | 2 Weeks Prior to Request |
Marketing
| Form | DESCRIPTION | DEADLINE |
|---|---|---|
| Marketing Request | Form to request assistance or resources from the University Recreation & Wellness marketing team. | 1-6 Weeks Depending Request |
| Design Approval | Form required for use of FGCU name or logos on apparel and promotional items. | Prior to Use |
| Licensed Vendors | List of University approved licensed vendors for FGCU logo use. | None |
| RSC Branding Guidelines | Guide outlining Sport Club logo usage, ordering uniforms, creating marketing materials, and information about promoting your club. | None |
Financial
| Form | DESCRIPTION | Deadline |
|---|---|---|
| Purchase Request | Form to request use of allocated funds for a purchase. | May take 5+ Days to Process. |
| Reimbursement Request | Form to request use of allocated funds for a reimbursement for a club member. Complete the template and submit through Eagle Link. | May take 10+ Days to Process. |
| Foundation Request | Form to request use of Foundation funds for a purchase. | May take 15+ Days to Process. |
| Rental Vehicle Request | Form to request the University rate for rental vehicles. Drivers must be 21+. Travel form must be approved prior to trip. | May take 5+ Days to Process. |
| Substitute W-9 Form | IRS form required for Purchase Requests, if the vendor is not already on file with the University. | With Purchase Request |
| Financial Report | Form summarizing club’s finances, including fundraising throughout the year. | April 12, 2026 |
| Budget Request | Used to request allocated funds for the year. Complete the template and submit through Eagle Link. | September 21, 2025 |
| Transfer Request | Used to request allocated funds be transferred between club’s General & Travel Allocated funds. | April 12, 2026 |
| Contingency Fund Request | Used to request additional allocated funds from the SCEB Contingency Fund. | April 12, 2026 |
| Off-Campus Bank Account Process | Guide to setting up an off-campus bank account for a club. |
None |
Resources
| Resource | Description |
|---|---|
| Constitution Template | Template of a club constitution. Includes information on required sections. |
| New Sport Club Process | Guide to starting a new Sport Club. |
| Sport Club Checklist | Guide for Sport Club Officers of deadlines and important tasks to complete for the Sport Club Office. |
| Donation Request Templates | Templates that can be used to request donations for the club. |
